Responsible Use of AI in Ensono’s Talent Acquisition Process

What you should know about AI before applying to Ensono.

Where and How We Use AI

At Ensono, we believe in harnessing the power of technology to create a more efficient, equitable, and candidate-friendly hiring process. We use Artificial Intelligence (AI) tools to support—but never replace—our recruiters and hiring managers. Below, we outline exactly how AI is used in our Talent Acquisition process, the safeguards we have in place, and your rights as a candidate. We will also outline permitted uses of AI as a candidate, and uses that could be grounds for disqualification in an interview process.

Resume Screening and Candidate Matching

We use AI-powered tools to help our recruiters efficiently review large volumes of applications. These tools may:

Parse resumes to identify relevant skills, experience, and qualifications
Suggest matches between candidate profiles and open roles based on job requirements
Flag applications for further review based on objective criteria set by our Talent Acquisition team

Interview Scheduling

AI-driven scheduling assistants may be used to coordinate interview times, reducing back-and-forth and speeding up the process for candidates and interviewers.

Candidate Communications

Automated systems may send status updates, reminders, or requests for additional information. These communications are designed to keep you informed and engaged throughout the process.

Structured Interview Support

We use AI tools to record, transcribe, and summarize audio and video interviews. This technology simplifies the note-taking process and allows our hiring teams to be fully present and engaged with candidates during interviews. By automatically capturing and organizing candidate responses, AI helps ensure a consistent, accurate, and fair evaluation process across all interviews.

**What AI Does Not Do at Ensono**

AI does not make final hiring decisions. All hiring decisions are made by Ensono employees.

AI does not override human judgment. Recruiters and hiring managers review all interview feedback and make the final call.

Our Ethical Commitments

Transparency

We are clear about where and how AI
is used in our process. If you have
questions about a specific stage,
please ask your recruiter.

Fairness & Bias Mitigation

We regularly audit our AI tools and the criteria
they use to ensure they do not introduce or perpetuate bias. Our Talent Acquisition team reviews flagged applications to ensure qualified candidates are not overlooked.

Privacy & Data Security

Your data is processed in accordance
with GDPR and other applicable privacy
laws. We use only reputable, secure
vendors (such as Greenhouse) and do
not sell or share your data outside of
the hiring process.

Human Oversight

AI is a support tool. Every decision
that impacts your candidacy is
reviewed and made by a human
being.

Your Rights & Choices

You may request more information about how your data is processed or how AI is used in your application.

You may request a human review of any decision or recommendation made by an AI tool.

You may opt out of automated communications by notifying your recruiter.

Questions?

If you have concerns or would like to know more about our use of AI in hiring, please contact our Talent Acquisition team at – [email protected].

_{This policy aligns with Ensono’s commitment to ethical, transparent, and human-centered use of technology in the workplace.}

_{Candidate Use of AI in the Interview Process: Permitted and Not-Permitted Uses}

_{At Ensono, we recognize that AI tools are increasingly accessible and may be used by candidates to prepare for interviews. We support the responsible use of technology, but we also value authenticity, transparency, and a fair assessment process. To ensure a level playing field and uphold the integrity of our hiring process, we ask candidates to adhere to the following guidelines regarding AI use during interviews:}

_{Permitted Uses}

_{Interview Preparation:
Candidates may use AI tools (such as chatbots, resume builders, or online research assistants) to help prepare for interviews, practice responses, or research Ensono and the role.}

_{Skill Development:
Using AI-powered learning platforms or coding assistants to build or practice relevant skills prior to the interview is allowed.}

_{Application Materials:
Candidates may use AI to help draft or refine their resumes, cover letters, or portfolios, provided the content accurately reflects their own experience and abilities.}

_{Not-Permitted Uses}

_{Real-Time Assistance During Interviews: Candidates may not use AI tools to generate or suggest answers in real time during live or virtual interviews (e.g., using chatbots, real-time transcription, or answer generators while responding to interview questions).}

_{Misrepresentation of Skills or Experience: Submitting AI-generated work (such as code, writing samples, or project portfolios) as your own, when you did not create or substantially contribute to the work, is not permitted.}

_{Automated Participation: Use of avatars, voice synthesis, or any technology to impersonate yourself or automate your participation in interviews is strictly prohibited.}

_{Plagiarism: Copying AI-generated content without attribution or presenting it as your own original thought or work is not allowed.}

_{Our Approach}

_{We encourage candidates to be transparent about their use of AI in the application process. If you have questions about what is permitted, please ask your recruiter. Ensono reserves the right to verify the authenticity of candidate submissions and may request additional information or clarification as needed. By following these guidelines, we can ensure a fair, respectful, and authentic interview experience for all candidates.}